I.Export RepresentationIs the certificate number a mandatory document for customs clearance?

According to the newly implemented "Customsimport and exportRegulations on Goods Declaration Management",Export Agent Certificate Number (Customs Brokerage Code)Has becomeforeign tradeThe statutory identifier for enterprises handling customs declaration procedures. This number serves the following core functions:

• Verify the business qualifications of the customs declaration agency.
• Tracing the responsible entity for customs declaration operations
• Match the customs single window declaration information
  • New requirement for 2025: Two-way verification with the electronic port IC card information is required.

II. How to Obtain a Valid Export Agency Certificate Number?

The formal acquisition process requires going through three key stages:

• Qualification pre-review stage
  • Submit the "Record Filing Form for International Freight Forwarding Enterprises"
  • Provide ISO9001 Quality Management System Certification Certificate (newly added in 2025)
• Customs system registration
  • Complete enterprise information verification through the Single Window for International Trade.
  • Obtain a 13-digit permanent identification code.
• Annual maintenance requirements
  • The annual operation report must be submitted by March 31 each year.
  • Undergo on-site customs inspection every two years.

III. Why Are My Customs Declarations Always Rejected? Analysis of Common Errors

Analysis of customs rejection data for 2025 reveals that 35% of declaration errors are related to agent certification numbers:

• Common Mistake 1: Expired number not updated
  • Case: A company used the already canceled CBC-4407****** in 2024, resulting in the entire container of goods being detained at the port.
• Common Mistake 2: Mixing Numbers for Multiple Shipments
  • Special reminder:Cross-border E-commerceThe 9810 model requires binding a new number to each individual ticket.
• Typical Error 3: Discrepancy Between Electronic Data and Paper Documents
  • 2025 New Policy: A character discrepancy of up to 0.5% is allowed, but key fields must be completely identical.

4. What is the relationship between the export agency certificate number and tax deduction?

According to Announcement No. 18 of 2025 from the State Taxation Administration, this number has been designated as a value-added tax (VAT) identifier.Export DrawbackImportant credentials:

• The export tax rebate declaration system has added a new number verification module.
• Goods subject to export tax rebate rate adjustments require dual verification.
  • For example:New energyAutomotive partsThe category requires simultaneous verification of the customs code and the MIIT catalog code.
• Important Notice: Missing a valid number will result in a 60-working-day extension of the tax refund processing period.

V. What Changes Will the 2025 Customs New Policies Bring?

The three major reforms implemented this year directly impact the use of numbering:

• Electronic Signature System Upgrade
  • The original paper certificates have been fully digitized.
  • Supporting blockchain-based evidence preservation functionality
• Interconnection of multi-department data
  • The Customs and the State Administration of Foreign Exchange have achieved real-time sharing of serial number information.
  • A complete export agency agreement should be attached with:Write-off must match the corresponding customs declaration number.
• Credit Rating Linkage Mechanism
  • AEO Advanced Certified Enterprises can apply for the "One-Code Pass" to simplify declarations.
  • Dishonest enterprises will face the risk of account freezing.