What isExport RepresentationProof? Which businesses must be handled?

The Export Agency Certificate is a legal document that certifies agency relationships in international trade, in accordance with the latest 2025 "Regulations on...foreign tradeThe "Easy Law" stipulates that the following three circumstances must be handled:

• The manufacturing enterprise entrusts a foreign trade company to handle export agency.
• Overseas purchasers designate domestic agents for procurement
• Cross-border E-commercePlatform-operated export business

What are the new changes in the 2025 application process?

Compared to the 2023 process, the main optimizations in 2025 are reflected in three aspects:

• E-filing: The National Single Window System for International Trade is uniformly adopted nationwide.
• Material simplification: Remove the requirement for a copy of the legal representative's ID card.
• Approval acceleration: The promised processing time is shortened to 3 working days.

What core materials are required for the application?

Based on 20 years of hands-on experience, it is recommended to prepare the following documents:

• Basic documents
  • The original copy of the agency agreement signed by both parties
  • Duplicate of Business License (with the latest annual inspection stamp affixed)
• Business Certification Documents
  • Proforma Invoice or Purchase Order
  • Advance Ruling Notice on Product Classification (New Requirement Effective 2025)

How to Avoid Common Application Mistakes?

According to the statistics from the General Administration of Customs for the first quarter of 2025, the main reasons for rejection include:

• The agency agreement lacks key clauses (such as dispute resolution clauses).
• Incorrect HS code classification of the product
• The enterprise's credit rating does not meet or exceed Class B.

Special reminder:Starting from June 2025, customs will implement an intelligent review system, and enterprises with more than three historical declaration errors will be subject to manual review.

How long is the certificate valid? How to apply for an extension?

The standard validity period of the export agency certificate is:

• General trade: 1 year
• Processing trade: Consistent with the validity period of the manual.
• Special supervision zone business: 6 months

The extension application must be submitted 30 days before the expiration date, along with an additional report on business execution during the period. The new regulations in 2025 allow for online submission of extension applications through a single window.