I.Export RepresentationWhat exactly is a legal document?

The Export Agency Certificate is a legally binding authorization document in international trade,issued byimport and exportan enterprise with business operation rights to the agent.This document clearly specifies the commodity information, trade terms, and division of responsibilities for the agency export. The 2025 revised edition of the International Trade Agency Management Measures has specifically added new requirements for electronic signature authentication.

II. Under what circumstances must an Export Agency Certificate be obtained?

• When manufacturing enterprises lack independent export rights
• Cross-border E-commerceWhen enterprises adopt overseas warehouse models
• When involving the export of controlled commodities
  • For exampleMedical EquipmentChemical raw materials, etc.
• Cases where the payment account does not match the shipper

III. How does an export agency certificate affect customs clearance procedures?

According to data from the General Administration of Customs in 2025,Companies using standardized export agency certificates experience an average 23% improvement in customs clearance efficiency. The document must include the following core elements:

• Complete enterprise information of both buyer and seller
• HS code and declared value of goods
• Mode of transportation and destination port
• Special clauses (such as anti-dumping declarations)

IV. What are the key risk points to consider when selecting an agency company?

The 2025 international trade dispute cases show that34% of agency disputes stem from qualification defects. Key verification recommendations include:

• Customs AEO certification level
• The filing record of the State Administration of Foreign Exchange
• Industry-specific qualifications (such as medical device operation filing)
• Historical tax refund records

V. How to ensure document compliance in the digitalization trend?

Starting from January 2025,Electronic export agency certificates have the same legal effect as paper documents, but must meet:

• Issued through the National Trade Single Window
• Contains verifiable digital signatures
• Document hash values stored on blockchain

VI. What consequences may arise from common operational errors?

• Discrepancies between agency certificates and proforma invoice information
  • In 2025, a certain electromechanical enterprise was fined 1.2 million euros by the EU for this reason
• Exceeding the business scope of the agency company
• Failure to timely process change filings

VII. How to build a compliant agency export system?

It is recommended to adoptTrinity risk control model:

• Pre-event: Qualification Review and Contract Filing
• During-event: Documentation Consistency Verification
• Post-event: Archiving Tracking and Anti-Money Laundering Monitoring

(Note: This article is written based on the currently effective regulations in 2025. For specific operations, please refer to the latest interpretation by the competent authority.)